Invoice Processing



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MineStream & Invoice Processing

From Purchase Order to Payment

MineStream’s versaSRS & versaAPAI solutions have been providing the world’s largest mining companies end-to-end invoice processing for over 15 years.

Highly configurable and scalable, the solutions can process in excess of 25k invoices per month.

Vendors are able to initiate the invoice process via publically available forms. Business rules are applied and data captured and sent for processing. Automated notifications are sent to the vendor at each point determined by the information held within the organisation’s ERP.

The solution seamlessly logs into any mail server mailbox such as Microsoft Exchange and processes the received information contained within the email, converts any attachments to PDFs, then combines all the PDFs into one. The outputted invoices can then be moved automatically into a generic folder to be processed by the accounts payable team.

The solution also caters for custom tags within subject fields of emails, which can be used to route the generated PDF output to the relevant folder as required. By including a designated word in the Subject of an email, the invoice can be sent to a specific team for processing, therefore reducing the need to redirect and double handle the invoice.

The software can be configured in a myriad of ways to suit your own business requirements and the processing teams that undertake the invoice processing. It is fully compatible with all mail servers and all versions of Microsoft Exchange including Office 365.

Critical Success Factors

Business Benefits

By implementing an auditable, goverened and standardised system, not only are invoice processing times greatly improved but the system also logs all invoices sent via email.

No more untraceable invoice trails in the organization.

Centralise the process for incoming invoices via email.
Apply business rules to incoming invoice emails.
Improve productivity & efficiences across the AP team

An Enterprise Solution

To Transform Invoicing

With MineStream improving invoice processing efficiencies has never been as powerful.

Your business will benefit from increased productivity and improved workflow.
The solution contains all the functionality you would expect of an Enterprise Level Solution, without the huge price tag.

Standardise and automate the processing of all your incoming invoices received via email and output these into a single PDF.

The Impact

Scalable Features

Email Enabled
Automatically converts emails and all their attachments to a single PDF.
File Formats
Multiple file formats can be converted for example JPG, GIF, DOC, DOCX and many more.
Track all incoming accounts payable and reduce the possibility of lost invoices or paying the same invoice twice.
Incoming emails can be processed and routed to different output areas whether via the TO address or SUBJECT keywords.
Seamless workflow integration with SAP, Oracle and other ERP systems.
Potential integration with ERPs.