MineStream’s versaSRS & versaAPAI solutions have been providing the world’s largest mining companies end-to-end invoice processing for over 15 years.
Highly configurable and scalable, the solutions can process in excess of 25k invoices per month.
Vendors are able to initiate the invoice process via publically available forms. Business rules are applied and data captured and sent for processing. Automated notifications are sent to the vendor at each point determined by the information held within the organisation’s ERP.
The solution seamlessly logs into any mail server mailbox such as Microsoft Exchange and processes the received information contained within the email, converts any attachments to PDFs, then combines all the PDFs into one. The outputted invoices can then be moved automatically into a generic folder to be processed by the accounts payable team.
The solution also caters for custom tags within subject fields of emails, which can be used to route the generated PDF output to the relevant folder as required. By including a designated word in the Subject of an email, the invoice can be sent to a specific team for processing, therefore reducing the need to redirect and double handle the invoice.
The software can be configured in a myriad of ways to suit your own business requirements and the processing teams that undertake the invoice processing. It is fully compatible with all mail servers and all versions of Microsoft Exchange including Office 365.